Terms and Conditions (the formal bit)
On completion of your booking you are entering into a contract with Kingfisher Lakes, whether this booking is made directly or indirectly via a third party e.g. CoolCamping. Your booking with us is subject to these Terms & Conditions. By making a booking, you agree that:-
- you have read these Terms & Conditions and agree to be bound by them;
- you consent to our use of your information (e.g. email address for booking correspondence and contact regarding future initiatives and events, demographic data for research and booking monitoring purposes but don’t worry you have our assurance your data is kept in a secure password-protected location)
- you are over 18 years of age;
- you and all your party will respect the site rules during your stay
Once you have made your booking at Kingfisher Lakes, the dates of your booking will be held upon receipt of a 25% non-refundable deposit or payment in full. When we have established your booking, you will receive a booking confirmation email from Kingfisher Lakes within 48 hours of your booking being completed, which you must check carefully. The email will include a receipt of the deposit you have paid and also a reminder of the date when your full payment will be taken from the card you used to book (this will be 8 weeks before your holiday start date). Any booking made less than 8 weeks in advance of your check in date must be paid in full immediately and is non-refundable. If you do not receive your confirmation email within 7 days after the booking, please notify Kingfisher Lakes by email: firstname.lastname@example.org
- GROUP BOOKINGS
Group bookings can be taken although we may suggest you take over all of the tents at Kingfisher Lakes. For group booking enquiries please email email@example.com to discuss the group’s requirements for accommodation.
- ALTERATION TO A BOOKING
If for any reason, you need to alter a booking please contact Kingfisher Lakes immediately by emailing firstname.lastname@example.org giving full details of your alteration request, whether this be a date change or, in the case of a group booking, a reduction in the number of tents booked. An alteration fee of £30 per tent/unit may be incurred. Whilst we will always try to help to enable a satisfactory conclusion all round, we cannot guarantee that such requests will be met due to availability, this will be dependent on the notice given so the more notice given the better.
- CANCELLATION OF A BOOKING
We understand some events may be totally out of your control meaning you are unable to begin or fulfil your stay at Kingfisher Lakes. Whilst this is extremely unfortunate, the following conditions must be adhered to:
- Cancellation by you at any time will result in your deposit being forfeited, as all deposits are non-refundable.
- All monies paid for a holiday (deposit and balance) are non-refundable within 4 weeks before check in date.
- Cancellation of any holiday after it has been paid in full and at a date 4 weeks or more in advance of your check in date, will result in forfeiture of your deposit (or an amount equivalent where one was not paid as the holiday was paid in full) and the balance being returned to you.
- RENTAL OF A SAFARI OR YURT
In the rental price of each of Kingfisher Lakes tents the following is included:
- Rental of the tent and the pitch, beds are provided with bottom sheets
- Use of and access to Kingfisher Lakes grounds (where permitted)
- Starter pack of wood for indoor log-burning stove
- Final clean up
Not included, amongst other things:
- Pillows, duvets, bedding (these can be hired from us and in place ready for your arrival)
- Crockery & Cutlery (these can be hired from us and ready for your arrival
- Washing of the dishes used – guests are expected to wash up any items they use
- Putting waste into the bins and placing in the central bin area
- NUMBER OF GUESTS PER PROPERTY
The maximum number of guests permitted in the tents must not exceed the number stated on the booking form. Contact us if this is an issue for you and we may be able to come to a suitable arrangement.
- DAY VISITORS
By prior arrangement with us. The facilities are for the sole use of the residents.
- ARRIVAL AND DEPARTURE TIMES
Our check in time is 4pm onwards on Mondays and Fridays. We strongly recommend you plan your journey so you arrive in daylight and it’s also much more peaceful for our other guests to not have vehicle noise on the site from cars arriving and unloading after 7pm. Arriving and settling into your tent is also the start of your adventure so you’ll want to make the most of, from choosing your beds to lighting the stove and candles – it’s much easier in the daylight and there are few outside lights on the site to assist. If you are unable to arrive by 8pm please do let us know so that we can ensure we are able to meet you when you arrive to make it easier for you to find your way. If we are not around when you arrive, please call our mobile 07843 548460 then we can check you have everything you need.
During your stay if you are journeying out and about in your car, we ask that you can aim to be back on site by 10pm to minimise vehicle noise for our other guests.
Our check out time is 10am on Mondays and Fridays. Some shorter mid-week stays may be available outside of the summer holidays so contact us for availability.
We reserve the right to amend advertised prices at any time. We also reserve the right to correct errors in both advertised and confirmed prices. At the time of booking you will be informed of the prices applicable. The price stated on the booking confirmation is binding. We are VAT registered and the price advertised is inclusive of VAT.
Unfortunately given that there is livestock, crops and farm machinery on the surrounding land, we must ask that you keep your pets at home when you come and stay with us.
There is an abundance of wildlife on the farm. Enjoy it but be careful. Do not leave food out and do not leave rubbish outside the tents, put it in the bins provided.
- NO SMOKING
All the Kingfisher Lakes units have a strict No Smoking Policy. Anyone who smokes outdoors is responsible for disposing of their cigarette butts safely and in the areas provided and must not litter the surrounding areas.
- FLAMES, HUNTING AND FIREWORKS
No firearms, hunting equipment, fireworks or Chinese lanterns are permitted on the site.
- ASSUMPTION OF RISKS AND INSURANCE
The Kingfishers Lakes site encompasses two large, deep lakes which of course make the surroundings so beautiful and peaceful and allow the opportunity for fishing and kayaking; which we encourage you to do during your stay; however, the water can be extremely cold and deep in places and you must be responsible for your own safety and that of the rest of your party. We do not allow anybody to use the kayaks without wearing a lifejacket. Children must be accompanied by an adult whilst using the kayaks and also whilst fishing on the lakeside. Swimming in the lakes is not permitted due to the nature of the deep water and plant life that exists; it is extremely unpredictable and therefore unsafe. N.B. Anybody fishing in the UK requires a rod fishing licence – this is your responsibility to arrange as the fine can be up to £2,500. Anyone under 12 years of age is not required to have a licence.
You must also be aware that you are staying close to a working farm with potentially dangerous farm equipment operating close to the site at certain times so please take care and if children are in your party you must ensure you know where they are at all times.
Also, you must be aware that some of the camp equipment (such as the wood burning stove) may be dangerous if misused. Whilst we will take great care to keep you safe, accidents can happen and we are not held responsible for such accidents (to the greatest extent permitted by law). It is your responsibility to supervise children. If you notice that any equipment looks faulty and /or unsafe, please notify us as soon as possible. You are strongly recommended to take out personal travel insurance for all members of your party in the event of an accident and your holiday being cut short. It is your responsibility to ensure that the insurance you purchase is adequate and appropriate for your particular needs.
Whilst we make reasonable effort to maintain a securely fenced site Kingfisher Lakes accept no liability for theft, loss or damage of any of the tenant’s property, during or as a result of your stay.
Guests bringing their own bicycles should ensure they are locked, please bring locks with you. Kingfisher Lakes cannot be held responsible for damage or theft to bicycles left on the property. Bicycles are NOT permitted within the tents.
- YOUR RESPONSIBILITIES
You have a responsibility to behave in a proper, appropriate and legal manner whilst staying at Kingfisher Lakes with due respect to the property and other guests and their property.
You are responsible for informing us of any losses or damage to the property as soon as possible. Please note that you will be liable to pay us for any losses or damage to the property caused by you or a member of your party (except reasonable wear and tear).
We hope you will enjoy your stay however should any element not be to your satisfaction please address queries and concerns to us as soon as possible so that we can address them during your stay. In the event that you have any complaint about your stay, please notify Kingfisher Lakes as soon as possible but no later than 14 days after you check out. If you don’t follow this procedure, there will be less opportunity for us to investigate and resolve your complaint and so make your stay as enjoyable as possible. We will do everything possible to address your complaint.
We encourage you to take fabulous photos of the lakes, wildlife and around Kingfisher Lakes for your own use. All photos shared with Kingfisher Lakes through social media will be free to be used without accreditation or payment by Kingfisher Lakes. If possible we will let you know when this does occur.